The Event Par Level Tool

The Event Par Level Tool allows you to adequately stock up for that once in a blue moon event that would normally leave you with 50 extra bottles of Creme de Mure and Blue Curacao staining the stock room floor.

So next time you get the phone call that someone is renting out your event space and want a specialised cocktail list for their event, then have no fear just use this par level tool to make sure you don’t over order.

It is simple to use but does need some extra input from the user. Let’s take a look.

Please note: this is set to UK standard sizes. this can all be changed by you. If you would like other standards then drop us a comment and we will be happy to oblige.

Screen Shot 2015-07-31 at 5.13.15 pm

Please note: these are example cocktail recipes and estimated figures

Step one

Make sure that the brand names on the left-hand column are also the ones that you are using.

The next thing that you need to do is to input what cocktails you will be using and what specs for each ingredient.

Correct your ml size dependent on country – use this to do below

Correct the bottle sizes if needs be. If I have any of the bottle sizes wrong change them in the ‘shots of 25ml per vessel’ section, if so then just divide the bottle size by 25ml (or whichever your country uses) and that’s the number you put in that column.

Now that you are set up you can input using the green cells

Step two

The top left corner is where you will put the size of the party and the estimated amount of drinks per person. Usually working off each person who is drinking having one drink every half an hour.

Step three

Split the total amount of drinks to be made between your cocktails and shots accordingly in the ‘est sales=’ sections. At the bottom is a handy variance tool so you have got the estimate number of drinks equal to the estimated number of sales of each cocktail.

Step four

Now this is the bit that requires some extra work from you. In the ‘Est Usage (shots)’ section you will need to input the data, or just simply add up, the figures that correspond to the ingredient name in the ‘Usage per Cocktail’ section. For example; if Stoli Vodka happens to be in 4 of your cocktails then you will add up the four corresponding lines and put that total figure into the ‘Est Usage (shots)’ section on the Stoli Vodka line.

Step five

This will then tell you how many of each bottle/ingredient you will need to service the needs of the party. It is under the ‘How Many Btls To Buy’ section but could easily be called how much stock on hand needed etc…

I hope this helps a few people out. As always, let us know of any problems and we will help out as much as we can